Meetings sometimes can be really fun and productive while others can take hours and you get out with zero productivity as a lot of meetings start with no purpose and no agenda.
Many employees and even managers suffer from pointless meetings or meetings that take hours to end when they should take little time. In fact, sometimes meetings can waste time and force employees to stay after working hours!
So, if you want to have short effective business meetings, here are some tips to help you out.
1- Start on Time and End on Time
Set a specific time for your meeting and commit to it.
For some unknown reason, it is very common for people with important positions to be late for their meetings; this has a negative effect on the meeting and the people as it drains the energy. As a manager, put in mind that people have other responsibilities and tasks to do after the meeting, so being late will negatively affect everyone.
This is why you should commit to the time you have set. When you start on time, you will be able to finish on time and even have enough time to finish the other tasks or even have other meetings.
2- Get Straight to The Point of The Meeting
Don’t waste time at the beginning of the meeting, get straight to the point of the meeting.
Some meetings usually start with random topics and it ends up wasting the meeting’s time, which affects the meeting’s agenda, hence affecting the overall productivity.
This is why you should start your meeting by going straight to the point, this will make your meeting end with results.
3- Define Your Agenda and let everyone knows it
Before you head into the meeting, define what you want to discuss with your team and the results you want to reach.
Your meeting should have a purpose and a plan and you should let your employees know about it. Having a plan for the meeting will reflect on the employees, as they will come ready with what to discuss.
This is one of the most important factors to make your meeting successful and end with good results and a clear action plan.
4- Organize Your time
Don’t take too long discussing pointless topics in the meeting.
If you have too many points to discuss, try to divide the meeting’s time based on the points; prioritize the important ones to discuss first, and the others can come after or can be postponed to another meeting.
Also, make sure to make some room for your employees to ask questions or share their concerns.
Remember, your meeting should start and end at the specified time so it won’t affect the overall productivity.
5- Don’t go off-topic
Stick to the purpose of the meeting.
Some people tend to go off-topic a lot, but don’t allow this to happen as it will waste so much valuable time and it will consume the energy of the attendees.
So, stick to the meeting’s purpose and topics so you can finish it on time.
6- Make Sure you get out of the meeting with a result
Your meeting should end with results, if that didn’t happen then your meeting wasn’t successful.
You’re supposed to get out of this meeting with an action plan and a solution to every point/problem you discussed. This is why it is important to prioritize the reasons you’re having this meeting so you can end the meeting with an action plan.
Put in mind that meetings should make you productive and not waste your time and affects your productivity.